District Bids

BDS Bid Process

Construction and Facilities Bids 

Construction bids are handled through the District Facilities Department located at the District administrative office building, 1311 Balboa Avenue, Panama City, FL, 32401. For information about construction bids contact the Facilities Department by calling (850) 767-5538 or visit their webpage at http://bay.k12.fl.us/facilities


Vendor Registration          

The process of registering as a vendor with Bay District Schools is simple. Vendor registration is handled in the Purchasing Department and is accomplished by completing and returning the Fillable PDF Vendor Registration Form and IRS W-9 Form. These forms provide the District with the basic information required by the IRS and should be emailed to Purchase@bay.k12.fl.us. Only vendors who have registered with the District Purchasing Department may be issued purchase orders and subsequently payment. 


The District posts all Bids to the Bid webpage but also on VendorRegistry and DemandStar.


Bidder Registration

The District Purchasing Department maintains bidder lists for a variety of categories of goods and services that the District is regularly in need of. When need arises, invitations to bid are sent to those vendors who have submitted a request to the Purchasing Department that they be included on the bidder list for the specific category of good or service being requested. A vendor may request addition to bidder lists of their desire by completing the Vendor Registration for Bidder’s List on the District Purchasing Department website, or, sending an email letter requesting addition to a bidder list to Purchase@bay.k12.fl.us. 





(For Archived Bids click here)

Current Bid Requests

DocumentClosing Date Status
RFP 21-01 Independent External Audit Services with attachments Awarded Closed
RFP 21-01 Addendum 1 - External Auditing Services   Closed 
RFP 21-01 Addendum 2 - External Auditing Services   Closed  

RFP 21-02 WAN Access Tyndall Academy

This RFP is withdrawn due to error in filing to USAC. It is reissued as RFP 21-02R (Reissued)  

RFP 21-02R WAN Access Tyndall Academy (Reissued) Closed

Board Approved 2/23/2021

Committee Recommendation 

RFP 21-03 WAN Access to Non-Fiber Connected Schools Cancelled TAB sheet
RFP 21-03 WAN Access to Non-Fiber Connected Schools - ADDENDUM 1 Cancelled  
ITB 21-04 Band Instruments, Equipment and Supplies   Awarded Multiple Vendors


ITB 21-04 Band Instruments, Equipment and Supplies ADDENDUM 1  Awarded Multiple Vendors  

RFP 21-05 E-Rate - Internal Connections Switches

 Form 470


Board Approved 2/23/2021

Committee Recommendation 

RFP 21-05 Addendum 1


RFP 21-06 E-Rate - WAN Access to Non-Fiber Connected Schools

 Form 470

No Award TAB SHEET PDF format
1311 Balboa Avenue
Panama City, FL 32401
(850) 767-4100
William V Husfelt III
Superintendent, Bay District Schools
Office of the Superintendent
Shirley Byas
Equity Coordinator
Public Records Request