School Directory  

District Bids

BDS Bid Process

Construction Bids

Construction bids are handled through the District Facilities Department located at the District administrative office building, 1311 Balboa Avenue, Panama City, FL, 32401. For information about construction bids contact the Facilities Department by calling (850) 767-5538.


Vendor Registration        

The process of registering as a vendor with Bay District Schools is simple. Vendor registration is handled in the Purchasing Department and is accomplished by completing and returning the Vendor Registration Form and IRS W-9 Form. These forms provide the District with the basic information required by the IRS. Only vendors who have registered with the District Purchasing Department may be issued purchase orders and subsequently payment. The Purchasing Department is transitioning to using Vendor Registry and providing links to begin the move to meet ADA compliance.


Bidder Registration

The District Purchasing Department maintains bidder lists for a variety of categories of goods and services that the District is regularly in need of. When need arises, invitations to bid are sent to those vendors who have submitted a request to the Purchasing Department that they be included on the bidder list for the specific category of good or service being requested. A vendor may request addition to bidder lists of their desire by completing the Vendor Registration for Bidder’s List on the District Purchasing Department website, or, sending a letter requesting addition to a bidder list. 


DOING BUSINESS WITH BDSBid OpportunitiesVendor Registration


Current Bid Requests
  Closed Contract Awarded to Hagerty Consulting.          
Document Closing Date  Status
 RFP #17-04 Contract Cleaning Services Closed  Awarded 
 RFP #17-04 Addendum No. 1 Closed  Awarded 
RFP #18-01 Request for Proposal: Instructional Services for Private School Students Closed  Awarded
RFP #18-02 Professional Services to Support Standards-Based Instruction and School Improvement Closed  
RFP #18-02 Addendum 1    
RFP #18-02 Addendum 2    
RFP #18-02 Addendum 3    Awarded
RFP #18-03 Exclusive Non-Alcoholic Beverage Pouring Rights and Advertising Partnership for Tommy Oliver Stadium Closed  
RFP #18-03 Addendum 1    
RFP #18-03 Addendum 2A    
RFP #18-03 Addendum 2B    Awarded
18-04-Band Instruments, Equipment & Supplies Closed  
18-04-Band Instruments Equipment & Supplies ADDENDUM 1 Closed  Awarded
Sole Source Advertisement- English Language Learners Closed  
RFP# 1805-Self-Insured Health Care Claims Auditing Services Cancelled  Revised Reqs
RFP# 1807- Flexible Spending Account (FSA) Administration Closed  Awarded
RFP# 1807 Addendum 1    
RFP# 1807 Addendum 2    
RFP# 18-11-Voluntary Insurance Products            Closed   Awarded
RFP# 18-11-Voluntary Insurance Products-CENSUS INFORMATION Closed  Awarded
RFP# 18-11-ADDENDUM 1-Voluntary Insurance Products   Closed  Awarded
P# 18-12-Tele-Medicine Services Closed  Awarded
RFP# 18-12-Tele-Medicine Services APPENDIX A (Extended Census Data) Closed   
Bid #18-15 Food Service Equipment Closed  
Bid # 18-15 Addendum 1    
 Bid #18-15 Tab Sheet Multi-Award  
Bid #18-16 Lighting Upgrades Cancelled  
Bid #18-16 Addendum 1 Cancelled  
 Bid# 18-16.2-Lighting Upgrades-Everitt Gym Closed  
 RFP# 18-20-Self-Insured Healthcare Claims Auditing Services Closed Awarded
 RFP# 18-20-ADDENDUM 1-Self-Insured Healthcare Claims Auditing Services Closed Awarded
Bid Request#19-01 Safety and Security Closed  
Bid Request Roof Maintenance 2018  
RFP# 19-03 Disaster Management Financial Recovery Assistance Closed Awarded
RFP# 19-03 Disaster Management Financial Recovery Assistance Addendum 1 Closed Awarded
RFP# 19-04 Employee Benefits Consultant Services      Closed Awarded
RFP# 19-04 Addendum 1 Closed Awarded
ITB# 19-05 Sports Fields Light Fixtures - Bay High School Closed
ITB# 19-05 Sports Fields Light Fixtures - BHS and MHS ADDENDUM 1 Closed
ITB# 19-07 Moving Services Closed
RFP 19-08 Disaster Recovery & Mental - Behavioral Supports Initiative Closed Pending Award Approval by the Board 
RFP 19-08 Disaster Recovery & Mental - Behavioral Supports Initiative ADDENDUM 1 Closed
RFP 19-10 Contract Cleaning Services (Commercial) May 23, 2019 2pm Pre-Bid Conference May 8, 2019 9:30am
1311 Balboa Avenue
Panama City, FL 32401
(850) 767-4100
William V Husfelt III
Superintendent, Bay District Schools
Office of the Superintendent
Shirley Baker
Equity Coordinator